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Senior Finance Officer (Global Fund)

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

IHVN through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB & HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centered prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

PositionSenior Finance Officer (Global Fund)
Scheduled Work TimeMonday – Friday (Flexibility, willing to travel and work weekends)
Reports ToFinance Manager
Operational ContactsHIV Lead, TB Lead, Project Management Team, Project Director  
Employment TypeFull Time
LocationAbuja

Opening Date: 04 April 2024

Closing Date: 18 April 2024

Position Overview

The Senior Finance Officer (Global Fund) will assist in the Institute-wide management of the Global Fund Operations’ Financial Processes, Reports, Budgeting, and Budget controls, including the preparation of monthly/quarterly management accounts and annual statutory financial statements.

Description and objectives

Under the guidance and supervision of the Finance Manager, S/he will work independently to provide direct support to the Global Fund program implementation team and operations on the general management of the Global Funds Grant with particular reference to the finances by coordinating all aspects of financial management including but not limited to routine financial operations, financial reporting, and budgeting, budget controls, administering of finances to sub-recipients, sites and regions. Reviewing monthly financial reports from the regional and state offices for Global Funds also falls under his/her scope of duties.

Responsibilities

  • Facilitate the implementation of IHVN’s sub-recipient financial management policy for the Global Fund program; ensure that staff understand and are correctly implementing the policy.
  • Provide direct technical support in all aspects of finance, compliance, and internal controls for Sub-recipients and sub/sub-recipients.
  • Monitor the grant expenditures to ensure that program funds are utilized appropriately by the close of the reporting period.
  • Supervise Sage 300 (ACCPAC) data capture and processes daily, ensuring system validation of transactions and other activities.
  • Review of monthly financial reports from the regional and state offices for Global Funds grants and ensuring timely disbursements to sites, regional offices, and Sub-Recipients;
  • Review quarterly financial reports from the implementing Sub-Recipients under the Global Fund grant and ensure timely resolution/closure of all identified gaps in the SRs’ financial reports.
  • Provide financial inputs for budget development, Management policies, travel, and other areas of administration.
  • Preparation of monthly Grant Budget/Actual reports with variance analysis and Budget burn rates for review by the Senior Finance Manager and final approval by the Finance and Admin Director
  • Prepare the annual Global Fund Special Purpose Grant Financial Statements (SPGFS) for review by GF External auditors.
  • Prepare the Institute’s annual year-end reports to be used during the annual statutory year-end audit.
  • Maintenance of the general ledger of the accounting software – SAGE 300 (ACCPAC), ensuring monthly reconciliation of all ledgers and sub-ledgers
  • Coordinating and ensuring preparation and review of all bank reconciliation statements for all across Regional and State Offices, including the Head office;
  • Provide support in coordinating and supervising the financial activities of sub-recipients of The Global Fund grants.
  • Any other duties as may be assigned by the supervisor and Director of Finance & Admin.

Required competencies

  • Must be a self-starter with the ability to work in a team, dynamic, solid, and open;
  • Good problem-solver, analytical, creative and innovative. Must be a team builder and adaptable
  • Practical knowledge of financial systems, internal financial controls & procedures
  • Proficiency in the use of computer applications (Microsoft Office, etc.)
  • Good working knowledge of Sage 300 ERP will be an asset;
  • Excellent MS Excel skills
  • Fluency in written and oral communication;
  • Possesses managerial and supervisory skills and should be able to multitask.
  • S/He should also be prepared for occasional travelling outside their base in Abuja.
  • Excellent knowledge and experience in the budgeting process.

Education and Experience

  • Possession of a Bachelor’s degree in accounting or a Higher National Diploma in Accountancy and a full Professional Accounting qualification of either ACA, ACCA, or CPA  is required
  • Minimum of 8 years of hands-on, comparable professional experience that covers audit, finance and accounting services, and financial management.
  • At least four years prior work experience in the provision of advisory services and compliance with The Global Fund guidelines. Also, a sound knowledge of the Global Fund’s core guidelines for grant budgeting and financial reporting is mandatory.

Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: [email protected].

Senior Program Officer, Monitoring and Evaluation

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

IHVN through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB & HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centered prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

PositionSenior Program Officer, Monitoring and Evaluation
Scheduled Work TimeMonday – Friday (Flexibility, willing to travel and work weekends)
Reports ToProgram Manager SI
Operational ContactsHIV Lead, TB Lead, Program Management Team, Project Director
Employment TypeFull Time
LocationLagos

Opening Date: 04 April 2024

Closing Date: 18 April 2024

Position Overview

Under the supervision of the Program Manager, the (SPO SI) will ensure data quality and best practices in data collection, data management, and data reporting at different levels. Promote health system strengthening activities.

Description and objectives

Under the supervision of the Program Manager SI, the SPO will provide strategic leadership in the design, development, and implementation of the M&E framework within the state or region of implementation.

Responsibilities

  • Ensure that data collection and reporting flow are strictly adhered to.
  • Troubleshoot data flow choke points and resolve the same in a timely manner.
  • Ensure proper management of PMM data.
  • Distribution of Data Collection Tools to thematic areas
  • Liaise with different thematic units to resolve data quality issues and take necessary corrective actions.
  • Participate in periodic external data quality assessments.
  • Ensure strict adherence to M&E SOPs.
  • Supervise the daily activities of Data entry clerks & documentation clerks at the site.
  • Ensure timely, complete, and consistent reports come in from sites.
  • Ensure the utilization of standardized monitoring and evaluation indicators and tools for consistency in measurement at all supported sites.
  • Monitor the stock balance of DCTs at sites and always ensure availability; submission of DCT utilization reports.
  • Participate in data processes from collection, collation, analysis, reporting and use.
  • Participate in health system-strengthening activities.
  • Assist in generating regular gap analysis to show site progress towards achieving set targets.
  • Provide regular on-site supervision and mentoring on monitoring and evaluation processes and tools.
  • Participate in periodic data quality assessments at IHVN-supported sites.
  • Participate in all HMIS processes in the state.
  • Perform other duties as assigned by the head of unit, Strategic Information.

Required competencies

  • Excellent written and verbal communication skills to convey complex information clearly and concisely.
  • Ability to prepare comprehensive reports and present findings to diverse audiences.
  • Strong analytical and quantitative skills to interpret data and draw meaningful conclusions.
  • Ability to analyze trends, identify patterns, and make data-driven recommendations.

Education and Experience

  • A university degree in any of the following or related fields: Medicine, pharmacy, natural and social sciences, statistics, or epidemiology. A master’s degree will be an added advantage.
  • Minimum 5-8 years of relevant work experience in monitoring and evaluation roles.
  • Experience in roles with progressively increasing responsibilities, demonstrating a track record of success and growth in the field.
  • Direct experience in designing and implementing monitoring and evaluation frameworks for projects or programs, focusing on measurable outcomes and impact.
  • Proven experience in data analysis, interpretation, and reporting. Familiarity with statistical tools and software is often required.
  • Experience in managing or leading a team, providing guidance and mentorship, and ensuring the effective coordination of monitoring and evaluation activities.
  • Understanding of project management principles, with the ability to coordinate M&E activities within project timelines.

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: [email protected].

Project Coordinator – IRCE

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

IHVN through our research hub project in International Research Centre of Excellence, GDRS project is part of the Data Science for Health Discovery and Innovation in Africa (DS-I Africa) consortium. The position requires the individual to work closely with the Research Hub Manager to support project deliverables and milestones collaboratively with the partner institutions. The position is within IRCE in Abuja, Nigeria. The GDRS project is implemented in collaboration with AKROS, that brings on board expertise in geospatial intelligence to strengthen disease surveillance in resource-limited contexts and drive the delivery and impact of health interventions for the past 10+years. This project is implemented in Ghana collaborating closely with the University of Ghana West African Centre for Cell Biology of Infectious Pathogens (WACCBIP).

This position offers a unique opportunity to contribute to cutting-edge data science research and gain valuable experience in a dynamic research environment.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

PositionProject Coordinator
Scheduled Work TimeMonday – Friday (Flexibility, willing to travel and work weekends)
Employment TypeFull Time  
LocationAbuja, FCT
Reports ToResearch Hub Manager, INFORM Africa
Operational ContactsResearch Hub Manager, INFORM Africa, Assistant Director IRCE  

Opening Date: 3rd April 2024

Closing Date:  17th April 2024

Project Overview

Under the supervision of the Research Hub Manager, the project coordinator is to support project deliverables and milestones collaboratively with the partner institutions. They also perform the following roles: 

  • Coordinate the overall activities for the GDRS project.
  • Organize and schedule project related meetings.
  • Attending project meetings and taking clear and concise meeting notes and action points.
  • Ensure budgets and other financial documents and reports are up to date.
  • Work on collating technical and financial reports for submission to NIH (mid-year report and annual RPPR).
  • Put together budgets for final approvals.
  • Follow up with administrative process through finance, compliance, and other related departments at IHVN.
  • Maintain and organize project documents for access by the project team.
  • Participate in literature reviews and systematic reviews for the research group.
  • Create social media content and handle INFORM Africa social media channels as well as develop science communication materials for dissemination.
  • Participate in community engagement activities in collaboration with the community advisory board.

Responsibilities

The project coordinator is to Develop and maintain project plans outlining tasks, timelines, dependencies, resource requirements, Coordinate project activities and facilitate effective communication among team members, stakeholders, and external partners while following the company’s regulations and policies.

Required competencies

  • Strong interpersonal skills.
  • Fluent in verbal and written English.
  • Excellent communication skills.
  • Efficient computer skills: >90% Proficiency in Microsoft Word, Excel, and PowerPoint.
  • Ability to work independently and consistently to produce timely and high-quality work.
  • A team player.
  • Proficient in high impact influencing and persuasive techniques, able to represent the organization to donors, collaborators/partners and other stakeholders.
  • Demonstrate baseline knowledge of laboratory techniques like sample management and sample handling.

Education and Experience:

  • B.Sc degree in laboratory sciences, Natural Sciences or Public Health
  • Master’s degree in public health or its equivalent is an added advantage.
  • Four years working experience in a similar capacity. Experience of up to 2 years specific at IHVN will be an added advantage.

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws. IHVN has zero tolerance for Sexual Exploitation, Abuse and Harassment (SEAH) practices.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document to the Assistant Director, Human Resources, through this email address: [email protected].

Senior Program Officer, Health Product Management (GF-PCU)

Scope of Work

PositionSENIOR PROGRAM OFFICER, HEALTH PRODUCT MANAGEMENT (GF-PCU)
Scheduled Work TimeMonday – Friday (Flexibility, willing to travel and work weekends)

Reports To: Assistant Director-HPM

Operational Contacts: HIV lead, TB lead,Program Management Team, Project Director.

Project Overview

The Institute of Human Virology, Nigeria (IHVN), through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB & HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Program (NASCP), the National TB and Leprosy Control Program (NTBLCP), and the National Agency for the Control of AIDS (NACA), this Project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

Position Overview

Under the supervision of the AD-HPM, the Senior program officer-HPM will provide technical, strategic advice and programmatic direction for the capacity building of government agencies in developing and implementing the grant’s logistics and supply chain aspects.

Description and objectives:

Under the supervision of the AD-HPM, the Senior program officer will work with the AD in the implementation of all pharmacy and supply chain activities under the grant. S/He will ensure

Internal capacity among the various departments, implementing agencies (IAs) and all government tiers in all procurement and supply management aspects, including health products management. S/he will provide technical support and leadership to Nigeria’s efforts to strengthen the supply chain process to reduce stock-outs, lower costs, and eliminate wastage and expiries.

Position Overview

Job Title: Senior program officer-HPM

Employment Type: Full Time
Locations: Central Office/HQ-Abuja (Two positions)

Advert Opening Date: April 3rd 2024

Advert Closing Date: April 17th 2024

Responsibilities:

  • Analyse stock reports of all health products, RUTF, mama kits and provide feedback for management decisions.
  • Identify supply chain capacity gaps in managing health products RUTF, mama kits etc) at the SR level and design and implement action plans to address them.
  • Participate in biannual National stock taking of health products, RUTFs and others.
  • Monitor 4PL performance contracts, including delivery, receipt, warranty, damages, and insurance (develop and maintain trackers) and provides reports that will inform payment of the 4PL.
  • Coordinates sample movement in 4 states; ensuring timely pickups and drop-offs of samples to designated laboratories in collaboration with the lab SPO.
  • Design and maintain a tracker for sample movements and provide weekly updates to the laboratory and HPM teams.
  • Generate and maintain a tracker for the HPM work plan and ensure implementation aligns with the plan.
  • Track facilities consumption data to ensure an adequate stock level of products; health products RUTFs, mama kits.
  • Participate in the vendor selection process for local procurements of health products.
  • Represents IHVN at relevant stakeholder engagement through meetings and conferences.
  • Prepares weekly and monthly project updates, reports, and monthly activity plans.
  • Perform other duties as assigned

Required competencies:

Core requirements:

  • Demonstrated coaching and mentoring ability.
  • Strong interpersonal skills and ability to work with people of different backgrounds.
  • Good communication (oral and written) and facilitation skills.
  • Proficiency in the use of MS Office – (Word, Spreadsheet, and PowerPoint), HPMT, other applicable software, and video conferencing are required.
  • Ability to evaluate and interpret data and prepare quality program reports.
  • Considerable knowledge of general health and development programs in developing countries and Nigeria.
  • Sound understanding of inventory control systems.
  • Experience must include managing health commodity logistics information systems, including forecasting/quantification.
  • Experience coordinating logistics of health products or samples shipment from one location to another will be an added advantage.
  • Be familiar with developing PSM indicators and issues surrounding monitoring and evaluation of the PSM.
  • Familiarity with technical and health management approaches relevant to the work of the National AIDS & STI Control, National TB Control Programs, National Malaria Control Program and RH, especially at the state, LGA and community levels.
  • Knowledge of the fundamental principles and approaches to Health systems strengthening.
  • Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV programs.
  • Ability to evaluate the relevance of data or information and work with staff to resolve differences in interpretation of information.
  • Ability to manage multiple projects at the same time, with minimal supervision and under pressure of tight deadlines.
  • Sound knowledge and experience regarding M&E, statistics and quality assurance/quality improvement and their specificities for developing countries.
  • Ability to represent the project to donors, government officials and the NGO community.
  • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
  • Well-developed computer skills.

Education and Experience:

Academic training:

  • A degree in B.Pharm /Pharm D, MSc, or similar degree with more than five years post National Youth Service experience with at least three years progressive experience in managing a PSM cycle, including rational health commodities selection, forecasting/quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.
  • S/He must have at least five years’ experience in supply chain management of TB, HIV/AIDS medicines, and commodities.
  • Familiarity with the Nigerian public sector health system, NGOs, and CBOs is highly desirable.
  • A Postgraduate qualification/Masters level training in Public Health will be an advantage.
  • Registered with the Pharmacist Council of Nigeria and have evidence of current practicing license.
  • Must be familiar with the NHLMIS platform and monitoring and interpreting supply chain indicators.
  • Knowledgeable on Pharmacovigilance and the available reporting channels.
  • Experience in the provision of LMIS and Pharmaceutical care training.
  • Must have at least five years’ experience with program planning, assessment, and implementation of HIV programs.
  • Previous experience in HIV-related operational research is an advantage.
  • Good knowledge of current trends and normative guidance (national and international) in HIV clinical care and service delivery.

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws. IHVN also has zero tolerance for Sexual Exploitation, Abuse & Harassment.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document to the Assistant Director, Human Resources, through this email address: [email protected].

Bid Advert – Maintenance Work at TB Reference Laboratory, SEZTBRL, Amachara, Abia State

The Institute of Human Virology, Nigeria is seeking bidders to bid for Maintenance Work at TB Reference Laboratory, SEZTBRL, Amachara, Abia State with Invitation to Bid No.: NCB/IHVN/GF N-THRIP/001/2024
Opening Date/ Time: 21/03/2024
Closing Date/ Time: 05/04/2024 10:00 am
For more on this bid, Please download the complete bid document and BOQ here;